A business letter were critical to korespodensi business. Format used for writing letters particular enterprise. Means a business letter look like this matters because create impressions on readers. Format letter companies have many done to making an impression upon readers. A simple format of a help deliver messages it clear to readers. Based on identasi and penyelarasan paragraph, there are five format is used in writing letters business. Namely:
1. Full block style
Writing on full block style: business letter
usually located on flattened left as letter head, date, inside address,
subject, salutation, body of letter, complementary a close, signature or as a
whole of format letter being in a position flattened left.
Sample Form
Letter Full Block Style :
Sample 1
Format From Full Block Style
Sample 2
Format From Full Block Style
Sample 2
Sample 3
Sample 4
BALL TWO STORES
Jalan Surya Kencana 16
BOGOR
7 April 2007
Number:
01/A/IV/05
Attachments: -
about
: Book Write
ABC
The CV.
"Self-Reliance"
Road A. Yani
21
JAKARTA
With
respect.
From
the ad that was published in Daily Sinar Harapan, published 3 months, we read
that the Lord has sufficient Write
ABC inventory book with HVS containing 50 and 60 pages.
Because
ads are sold only explain the "Specials" then the information that we
ask Mr. likes to give further details about the intended price. That we need to
ask about what price and how about the discount or premium that we can get, if
we buy in bulk.
If
later the terms satisfactory and we agree, then we will order at least 30
crates of each Mr.
types of goods to offer it. We
really waited for Sir soon as possible, so we can set the order that will be
sent
immediately.
Sincerely,
BALL TWO
STORES
Your own name
Director / tri
2. Block Style
When he was writing a business letter, for
example, a letter a request for work you must pay attention to the format or
style of letters and a typeface ( font ) used. The format of a business letter
most frequently used is the block style. Applying this format all parts of a
letter written flattened left with spaces between lines single / of a sentence
and spaced duple inter-intercity alinea or paragraphs. The image on the latter
part of this article is an example of a business letter with the format of the
block.
Sample Form Letter Block Style :
Sample 1
Sample 2
CV. CENTRAL ASIA
CV. CENTRAL ASIA
Pekayon Road 311
SEMARANG
No. 02/A/IV/07
7 April 2007
Attachments: -
Re: Invoice No.07
Shop. "Knight"
road Mantingan
zenith
With respect.
Recently, we have received a shipment of textile
quality color assortment Japan and Hong Kong. His feature is very nice and it
drops an average of 10%, as compared to three months ago. List price for the
items we attach with it.
Besides, we use this opportunity also to
question also in sir, that when examining the debtor's books we found a note
next to the debit of Rp. 1.7500.000,00 namely regarding our invoice No.. 07.
According to the agreement Mr. invoice has been paid by the end of this month.
Perhaps because of busy you did not have time to send the amount of money.
While waiting for the order sir we expect
payment account.
Sincerely,
CV. CENTRAL ASIA.
3. Semi-block style
Semi-blok
fromat: in a format this text parallel left and all paragraphs in the letter is
indented. Format shape on this letter on letter head, date, complementary a
close, and signature being in a position flattened right. In the layout uneven
right, but can dibilangg flattened middle. Other parts on a letter as inside
address, subject, salutation, body of letter, and enclosure if terdapatnya
attachment letter,Being flattened on the left.
Sample Form Letter Semi Block Style :
Sample 1
Format from Semi Block Style
Sample 2
Format from Semi Block Style
Description:
1.Kop
Letter
2.
Date of preparation of letters
3.
Letter No.
4.
attachment
5.
case
6.
The letter addressed
7.
a word of salutation
8a.
Introduction letter
8b.
Explanation letter
8c.
The cover letter
9.
Greetings Closing
10.
Name of office
11.
signature
12.
Names to approach
13.
copy
14. Attachment page letter / initials
Sample 2
Sample 3
Sample 4
Sample 4
JAYA
ACCOUNTING FIRM
Roads
Abhimanyu 12
JAKARTA
CENTRAL
Number:
1.B/IV/2007
7
April 2007
Attachments:
-
Subject:
Examination Books
CV.
"Works Great"
Jalan
Raden Saleh 14
BANDUNG
Sirs,
Replying
to a letter a week ago sir, do hereby proclaim that the Report of the Expert
Examining Trade Books we have sent to Mr. a month ago. The report might not
come to the Lord.
As
it turns out the balance of the year 2003 Mr. profits of Rp 120 million. This
advantage is not big enough we think, given the circumstances Mr CV substantial
and memuskan. We dare to ensure that profits in the coming year could reach 10%
if performed more thoroughly. Outposts such costs would be lowered by several
hundred thousand dollars.
Furthermore,
we suggest that the capital increase Tuan Tuan remember Mr. results obtained in
the past year was difficult to find the necessary capital. Accordingly our
suggestions briefly, to explore all parts of the CV. Sir, we invite to read the
latest report.
Sincerely,
Your
own name
Leadershi
4. This format Indented Style
On the first line at the beginning of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. the writing inside the address and signature section is done identasi. The magnitude of the identasi on each line is directly proportional to the order line. For example the first line does not do identasi, on the second row done identasi 0, 5 cm, in the third line is also done identasi 1 cm, etc. On the first line of every paragraph begins a few spaces from the left side. Usually 1 cm spacing distance from the left border.
Here's An Example Of Indented Style:
Sample 1
Format for Indented Style
The parts of the form letter Dent (Indented Style):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. Appendix / Page
5. It / Attachments
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2
5. Simplifed Style Format
Simple shapes (Simplified
Style) is a form letter that is almost similar to the shape Straight Full but
only without any greeting and closing greeting. Usually this letter goes to the
people who were working at the company. Sometimes the simple form of letter
writing is very simple without regard neatness and regularity.
The Following Example Simplified Style :
Sample 1
Format For Simplified Style
The
parts of a letter from Simple Forms (Simplified Style):
1.
letterhead
2.
Date of preparation of letters
3.
Letter No.
4.
attachment
5.
case
6.
The letter addressed
8a.
Introduction letter
8b.
Explanation letter
8c.
The cover letter
10.
Name of office
11.
signature
12.
Names to approach
13.
copy
14.
Attachment page letter / initials
Sample 2
Modern Office Equipment
Co. Ltd.
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
98 – 100 Anna Salai
Cennai – 600002
India
Telephone : 044 26152766
Fax : 044 26152767
6th June 2001
The Manager
ABC Computer Stores
23 North Usman Road
T. Nager
Chennai – 600018
Telephone : 044 26156782
Fax : 044 26156780
SIMPLIFIED STYLE
This is another modification of the
fully-blocked style. This style is used when you write a letter and you do not
know the name and title of the person to whom you are writing the letter. The
salutation and the complimentary closing are used in this style. The subject is
mentioned din capital fonts and that subject need not be underlined.
Today around all the business houses, this style
is widely used when the writer of the letters does not want to give importance
to formality. Since the formality is not adopted here, this style goes to the
heart of the addressee. This style give more importance only to the core matter
of the letter.
M.N. Ashok Nathan
Assistant Manager
Production
6. Hanging Style Format
Hanging Style is the Format paragrafnya hang, or leaning more to the left. the form of this letter on letter head, date, complementary close and signature are in the position of the Middle letters. The other part on letters such as the inside address, salutation, body, subject of letter are in the position of left-align. at the beginning of the paragraph, paragraphs hanging is not spaced.
The Following Example Hanging Style:
Sample 1
Format From Hanging Style
Portions
of the letter forms hang Alinea (Hanging Paragraph):
1.
letterhead
2. Date of
preparation of letters
3. Letter
No.
4.
Appendix / Page
5. It /
Attachments
6. The
letter addressed
7. a word
of salutation
8a.
Introduction letter
8b.
Explanation letter
8c. The
cover letter
9.
Greetings Closing
10. Name
of office
11.
signature
12. Names
to approach
13. copy
14.
Attachment page letter / initials
Sample 2
Sample 3
Sample 4
DINAS PENDIDIKAN
SMU NEGERI 5 BEKASI
JL.Gamprit jati waringin pondok gede
No : 009/124/SMU/XIII/2009
Attachments : -
Subject : Meeting Service
Nature : Very Important
Dear.
Mr / Ms Teachers and Staff Employees SMU Negeri 5 Bekasi
at -
Place
Assalamu'alaikum wr. Wb.
In connection with the rise of anarchist action and the more widespread use of illicit drugs among students, it is very important that we act together, we hereby invite Mr / Mrs to attend official meetings that we conduct.
The event, God willing, will be held on :
Day : Saturday August 15
Time : 08.00 s.d 14:00
Venue : Meeting Room
Similarly, we submit this letter, hopefully the father / mother can understand.For your attention and cooperation father / mother. We give thanks.Wassalamu'alaikum Wr.Wb.
Knowing,
Dr. Rizki Pratama Indra.S,Pd
Principal SMUN 5 Bekasi
